Reports on inactive Exchange mailboxes

Identifying and managing inactive mailboxes helps keep Exchange environments clutter-free. More importantly, by tracking down inactive mailboxes, you can use licenses efficiently and control associated costs by removing licenses used by inactive mailboxes. Since mailboxes can contain business-critical and sensitive information, identifying inactive mailboxes and managing them appropriately also helps you secure your organization’s data.

Report on and audit Exchange Online using Exchange Reporter Plus.

Identifying inactive Exchange mailboxes with Exchange Reporter Plus

Exchange Reporter Plus offers extensive, preconfigured reports to monitor, audit, and report on every aspect of your Exchange environment. Unlike complex PowerShell scripts or Microsoft’s native tools—the Exchange administrative console and the Exchange management console—which offer little support for reporting, Exchange Reporter Plus makes getting any information from your Exchange organization simple.

Our web-based Exchange Server reporting tool helps you identify mailboxes whose mailbox info is stale with these reports:

Inactive Mailboxes by Last Sent Mail

This report shows unused mailboxes in your Exchange environment based on the last email that was sent from them. See which mailboxes have not sent any emails for a specified time, and view details such as the mailbox name, alias, email address, and the time the last email was sent.

Inactive Mailboxes by Last Logon Time

This report shows unused mailboxes in your Exchange environment based on the last time logon time. See which mailboxes have remained stale for a specific time, and get inactive mailbox details such as the mailbox name, mailbox database name, last logon time, and server name.

Inactive Mailboxes by Last Mail Received

This report displays stale mailboxes in your Exchange environment based on the last email that was received by them. Identify which mailboxes haven't received any emails during a specified period, and view details such as the mailbox name, alias, email address, and the time the last email was received.

Inactive Mailboxes

Displays all the inactive Exchange online mailboxes that have not been logged on in the last x number of days. See details such as the display name, last logon time of the user, last access time, and how many days have passed since the last logon and last access.

Inactive Shared Mailboxes

Displays all the inactive Exchange online mailboxes that have not been logged on in the last x number of days. See details such as the display name, last logon time of the user, last access time, and how many days have passed since the last logon and last access.

Displays all the shared mailboxes that have not been logged on in the last x number of days. View details such as the username, last logon time, last access time, days since last logon, and days since last access.

All these reports also have a built-in filter and search option to help you filter the results or get details about a specific inactive mailbox. You can also create custom schedules to auto-generate and email these reports to the specified users at specific times.

Besides finding inactive mailboxes, Exchange Reporter Plus also makes it easy to pass compliance audits for various IT regulations such as SOX, HIPAA, PCI, and GLBA with its prepackaged reports.