How to deploy outlook signature template for all users


This document will provide you the steps to configure a default email signature for all Outlook users, using Endpoint Central.


To configure a default email signature for all Outlook users, follow the steps mentioned below:

Create a default email signature:

  1. Create a new email signature on the machine where Microsoft Outlook is installed and name it, for example "sample". This will create a new folder sample_files and new signature files in html, rtf and .txt formats.
  2. Newly created signature folder(sample_files) and files (html, rtf &.txt formats) will be stored under the folder %appdata%\Microsoft\Signatures\
    (Ex : C:\Documents and Settings\username\Application Data\Microsoft\Signatures\)

Deploy and make the signature as default

Follow the steps mentioned below to make the above created signature as the default signature for the outlook users:

  1. Click Configurations Tab
  2. Under Add Configuration, Select Collection
  3. Select User Configuration
  4. Specify the name and description of the collection configuration
  5. Select File Folder Operation and Registry Settings and click Next
  6. Under Define Collection for Resgistry Settings, specify the following
    1. Action: Write value
    2. Header Key: HKEY_CURRENT_USER
    3. Sub-Key: Software\Microsoft\Office\12.0\Common\MailSettings
      (use version 11.0 for office 2003, 12.0 for office 2007, 14.0 for office 2010 & 15.0 for office 2013)
    4. Data Type: REG_SZ
    5. Value Name: NewSignature
    6. Value Data / Expression: sample (specify the name of the signature that you have created)
  7. Click Next
  8. Under Define Collection for File Folder Operation, specify the following

    If you want to select the files (.html, .rft, .txt),

    1. Specify the Type as "Copy using HTTP"
    2. Select Action Type as Files and upload the files that need to be copied( Folder: sample_files, Files: sample.html, sample.rtf & sample.txt)
    3. Specify the destination folder as  "%appdata%\Microsoft\Signatures\"  and click Next

    If you want to select the source folder in which these files are present,

    1. Specify the Type as "Copy using Network Share/Copy with Local Computer"
    2. Select Copy a folder and Include Sub Foldersif you want the subfolders to be included.
    3. Select the source folder, specify the destination folder as"%appdata%\Microsoft\Signatures\"  and click Next
  9. Under Define Target, specify the target and click Finish to deploy it.

You can see that all the outlook users will have a the default email signature applied to them during their next logon.