Exchange Change Audit and Reporting Solution
Exchange Reporter Plus Public Folder Content Reports
Exchange Reporter Plus's Public Folder Content reports magnify the Public Folder reports by one more step - this report reports on the content in each message in the public folder. This arms the Exchange Administrator with the most precise and ultimate Public Folder surveillance tool - now the administrator can isolate messages in the public folder mailbox by running these Public Folder Content reports. The report is more like a mailbox content report for the mail-enabled public folders. This Public Folder Content report tracks on varying depths of information, starting from mere subject of the email, to the attached file-size of a particular email! The various reports available with Exchange Server for Public Folder Content are:
As implied in the names of the reports, these reports are keyword-based and hence, you can be assured that these Public Folder Content reports are accurate to the core. No message in the Public Folder is spared from the sweep of Exchange Reporter Plus's Public Folder Content reports.
Messages by Subject Keyword Report
This report searches for an instance of a particular keyword on the subject line in the emails present in the public folders across servers. This report will come in handy when it comes to spam detection on the Exchange Server Public Folders. This Public Folder Content report also gives finer details like the size of the message, the sender and the recipient.
Messages by Body Keyword Report
This reports searches for the occurrence of a particular keyword in the body of the email. This Public Folder Content report is especially useful to zero-in on emails containing malicious terms that imply links to phishing sites or peer-to-peer sharing. This report is equally a good tool when it comes to keeping spam at bay. An added advantage of this report is that it even lists the subject, and if you see a trending subject in spams, you can use the Subject Keyword report to keep spam away. Like the former report, this Public Folder Content report also gives details like the size of the message, the sender and the recipient.
Attachments by Filename Keyword Report
This Public Folder Content report sweeps the Public Folders for a file with a specified filename attached to the emails. This email is useful to isolate similar files sent in different formats, and take necessary action, so the server space is conserved from unwanted accumulation of files. Like the previous reports, this Public Folder Content report also presents an administrator with details like the size of the message, the sender and the recipient.
Attachments by File Extension Keyword Report
This report sieves public folder messages by file extension of the attachment. You can isolate messages that contain files of unwanted formats that might clutter the Public Folder in the Exchange Server. Using this Public Folder Content report, an administrator can isolate media and setup files in the Public Folder mailbox, and take the necessary action to free-up the space for more vital data. This report also gives information about the sender, the file size and file name, the received date and subject.
Attachments by File Size
This report is an extension of the previous report. This Public Folder Content report lists the message on the Exchange Server Public Folder mailbox, by the specified file size. This report is another big asset when it comes to space optimization on the Exchange Server. Like the previous report, this report also gives information about the sender, file name, the received date and subject.
These reports present to an administrator a telescopic-range and a microscopic-precision view of the Microsoft Exchange Environment consisting of any number of servers like 2003, 2007 or 2010, and in particular, about the Public Folders. With Exchange Reporter Plus's Public Folder reports, it's very difficult to miss signals of misuse or misappropriation of space and traffic on Public Folders. Except for this difficulty, Exchange Reporter Plus puts everything else at ease for the Exchange Administrator!!