Reports

MS Exchange Server Reports from Exchange Reporter Plus

Every Exchange administrator seems to be after one thing — Exchange Report! In fact, you could have landed on this page while you were googling "exchange server reports" or "Microsoft Exchange server tools"! Well, your search for an Exchange server monitoring tool, which will offer all the Exchange server reports you will ever need or seek, ends here!

Exchange Reporter Plus — a Microsoft Exchange reporting and analysis tool — offers more than 80 prepackaged Exchange reports. A ready-to-deploy software, this web-based Exchange monitoring service requires very minimal configuration during installation, and starts collecting data and reporting on Exchange servers as soon as it is installed!

Neatly classified into 7 categories, these 100+ Exchange reports comprise all the information that an Exchange server administrator will need to make several critical decisions in his line of duty.

Exchange Reporter Plus is more than Exchange server reporting:

Exchange Reporter Plus does not fall into the usual Exchange reporting groove (like some Exchange server monitoring tools or software do), where good to know information is offered but not knowledge. Nor is it some plain email or Exchange server traffic monitoring tool. Rather, it provides analytics and clear-cut statistics in a self-explanatory manner, which makes decision making a simple activity! That makes the difference!

To the regular email traffic reports and server traffic analysis reports, Exchange Reporter Plus adds charts, histograms, and trend analysis graphs. All these make it pretty obvious as to what should be done in order to optimize Exchange resources or plan their capacity accurately! In other words, the inference needed on behalf of an Exchange administrator has been packed into these Exchange reports!

The List of Exchange Reports:

Category Exchange Reports

Organization Reports

This section of the reports is like a watchtower, offering a panoramic view of your entire Exchange organization. Right from mailbox information to global message delivery settings, connectors to SMTP virtual servers, information about every aspect of an Exchange organization can be viewed here.

Organization Traffic Reports

Through self-explanatory pie charts, reports in this category shed light on the overall email traffic generated (per hour) in the organization. You have options to filter out traffic information for specific intervals or dates. These reports offer:
  • Number/ size of messages sent or received.
  • Average number/ size of messages sent or received.
  • Total number of messages sent or received.

Storage Reports

Provides an idea of how Exchange storage units are utilized. Reports are available for Mailbox, Mailbox Stores, Public Stores and Server Storage. Besides, these there are "growth pattern reports" that help in capacity planning. Highlights:
  • Growth pattern can be traced for any storage unit for any given period.
  • Mailbox / Public store size comparison graphs.
  • Top "n"Mailboxes by size.

Server Traffic Reports

This section educates administrators on how servers handle traffic and fare in their tasks. Reports in this section include:
  • Server to Server Traffic
  • Delivery Times By Server
  • Number of Messages Sent By Server
  • Size of Messages Sent By Server
  • Number of Messages Received By Server
  • Size of Messages Received By Server
Highlights:
  • Ability to fetch information about hourly traffic handled by servers.
  • (Helps in identifying peak hours of traffic, thereby better resource optimization)
  • Top servers by number/ size of messages sent or received.

Reports on Mailboxes

Right from juxtaposing mailbox allocated size and used space to exposing inactive mailboxes, this set of reports proves immensely helpful in organizing mailboxes and orchestrating them between servers to balance the load!
  • Mailbox Size
  • Mailbox Size Growth
  • Hidden Mailboxes
  • Mailbox Enabled Users
  • Orphaned Mailboxes
  • Current Mailbox
    Size Vs Quota
  • Inactive Mailboxes By Last Sent Mail
  • Mailbox Message Delivery Settings
  • Mailbox Size Restrictions
  • Mailbox Message Restrictions
  • Mailbox with Delegates
  • Mailbox with ForwardTo

Mailbox Traffic Reports

This set of reports provides all the email traffic analysis and monitoring required to keep an Exchange organization prim.
  • Number of Messages By Sender
  • Size of Messages By Sender
  • Number of Messages By Receiver
  • Size of Messages By Receiver
Highlight:
  • Top "n" sender/ receiver by no. of messages sent/received.
  • Top "n" sender/ receiver by size of the messages sent/received.
  • Ability to drill down mailbox traffic information on hourly basis. (helps in better resource optimization and allocation )

Mailbox Content Reports

Ensures the users' email communication conform to the organizational policies. With this set of reports, administrators can easily trace emails that contain content either objectionable or unrelated to business. Reports:
  • Folder Message Count And Size
  • Messages By Subject Keyword
  • Messages By Body Keyword
  • Attachments By File Name Keyword
  • Attachments By File Extension Keyword
  • Attachments By File Size

Custom Recipients Traffic

This set of reports offers good-to-know information about custom recipients set up in the organization.
  • Custom Recipients By Size
  • Users of Custom Recipients By Message
  • Users of Custom Recipients By Size

Distribution List Reports

Offers information about distribution lists. Most importantly it exposes the inactive distribution lists, thereby making it easy for administrators to de-clutter the Exchange organization.
  • Distribution Lists
  • Distribution List Members
  • Inactive Distribution Lists
  • More...

Distribution Lists Traffic Reports

Apart from presenting the following reports and the idea about how traffic generated by distribution lists, every set of report comes with "Top 10" information.
  • Distribution List By Message
  • Distribution List By Size
  • Users of Distribution List By Message
  • Users of Distribution List By Size
  • More...

Public Folders Content Reports

Offers information about the public folders in an Exchange organization
  • Mail Enabled Public Folders
  • Public Folder Replicas
  • Public Folder Size

Outlook Web Access Reports

This set of reports presents Microsoft Outlook Web Access reports, which showcase who is using OWA, how and from where. It is capable of pinpointing the IP or browser from which outlook was accessed. Reports available:
  • Logon By Users
  • Browser based Logon
  • Client IP based Logon
  • Server based Logon

More about what distinguishes Exchange Reporter Plus from the rest....

Following are the striking factors of Exchange Reporter Plus:

  • Variety: Care has been taken to cover all the aspects of Exchange server reporting. Every part of an Exchange organization comprising of 2003, 2007 or 2010 servers — including distribution list members, inactive distribution lists, orphaned mailboxes, custom recipient traffic and Outlook Web Access reports, which are sometimes overlooked in a few Exchange reporting software — is monitored by Exchange Reporter Plus and reported.
  • Ready Availability of Crucial Information: Exchange Reporter Plus presents frequently sought-after information and statistics crucial to decision-making right on top. Apart from an elucidating dashboard, every server traffic or email traffic analysis report provides the "Top n" busy servers or mailboxes in graphic form, making activities such as server load balancing easier.
  • Daily Traffic Trends: In its email and server traffic analysis section, the reports can be drilled down to hourly traffic rate. This helps administrators identify peak traffic hours and traffic trends, and apply Exchange resources where they are needed the most, ensuring effective email communication.
  • Resource Usage Pattern reports: With an ability to track the growth of an Exchange resource for any given period, administrators can extrapolate resource capacity needs better and plan resource capacity more accurately.
  • Filters: Sufficient filters to funnel out the information as needed. Administrators can narrow down the information to administrative or routing groups. In email/ server traffic analysis reports, or mailbox size reports, or storage growth pattern reports, administrators can view information for any time frame.
  • Elucidation of Data: Call it inference packed into reports! Almost all major reports — including Exchange server analysis reports, Exchange server traffic reports, Mailbox size and other storage report — contain descriptive charts, trend analysis and comparison graphs, which offer a profound insight and save administrators the effort in their decision-making activities.