Public Folders are a boon to Microsoft Exchange Servers. They help save server space and operate well within the quota limit by storing files that need to be universally accessed, in a universally accessible location. This reduces the count of files recurring in every user's Exchange Server Mailbox. Every user in the network can get permission to access the public folder. So it is necessary to keep a check on the vital statistics that govern the space and performance of these servers that house the Public Folders.
ManageEngine Exchange Reporter Plus provides Exchange Administrators with comprehensive Public Folder Reports that provide precise data on vital aspects of Public Folders and its Contents.
Exchange Reporter Plus reports on various Public Folder parameters and these reports vary in their level of depth. The various Public Folder Reports available in Exchange Reporter Plus are:
This Public Folder report generates an exhaustive list of the available Public Folders across the Exchange environment. Not only does this report give the names of Public folders across Exchange Servers 2003, 2007, 2010, 2013 or 2016, but also their detailed path, the type of folder, and the time at which the last modification was effected on the folder. This helps administrator keep a tab on the number of Public Folders, and the modifications on each folder.
As already established, data can be deposited in mail-enabled public folders by sending an email to a specific email alias. This Public Folder report generates the list of public folders that are mail-enabled. An administrator can gather information on the folder name, the email address of the specific public folder, and the complete path of the public folder home MDB. This report is useful to enlist mail-enabled public folders in the Exchange environment and their email addresses, and also optimize space allocation in different public folders across Exchange Servers and plan their future capacity.
Replication is an important aspect in easing the access of Public Folders. This process takes care of creating replicas of Public folders in different Exchange servers, so that users can easily access their public folders from one of the servers, and also help reduce excessive traffic to a single server where all public folders are stationed. This Public Folder Replicas report provides comprehensive information regarding public folder replication viz. the current public folder name and path/location, the type of folder, the count of the servers where it is replicated, and the server(s) where the public folders are replicated. This report is a vantage point for an administrator when it comes to managing server space and traffic. The Public Folder Replicas report, along with the Public Folder Size report, can aid the administrator in optimizing the size, traffic and performance of various Exchange servers across the organization.
The Public Folder Size report, as the name implies, reports on the accumulated size of all Microsoft Exchange Public Folders. However, this report also plumbs down to give information on the public folder path, the number of messages and the folder type. This report is a great Exchange Management tool when it comes to space optimization. For example, if one of the folders shows an unusual increase in size, it is a sign of large amount of junk mail or rich media file existing in the folder, and the administrator can take the necessary steps to free this encroachment and create space for useful data. This public folder report, along with the replicas report, helps manage Microsoft Exchange Public Folders in terms of traffic, size and ease of access. What's more? This report is also presented in a graph format to ease comprehending the data, and for relative reference.
Keeping track of public folder permissions is vital for security and compliance in an Exchange environment. View the entire list of administrative permissions for all public folders, including public folder names, the administrators who have access to each folder, their access rights, and whether those rights were inherited. This means you can track the level of control your administrator has over all public folders in your Exchange Servers 2007 and 2010.
View all client public folder permissions, including public folder names, their entire lists of client permissions, the users who have access to those folders, and their access rights.
Generates a list of public folders, the number of messages received by each folder, and the size of the messages. Besides making the tracking of message traffic easier, this report also displays graphically the top 10 public folders based on the number of messages .
Shows the top users of public folders in your organization by message. This report lists the users who have sent messages to public folders, the number of messages sent, and the size of the messages.
Displays comprehensive information about public folders in your organization, along with the subject of the messages. This report gives information on the name of the public folders, the email IDs of senders who sent messages to public folders, the subject of each of these messages, and the dates the messages were sent.
Exchange Reporter Plus's public folder reports are a great asset to an Exchange Administrator. These reports execute a complete sweep of the entire Exchange environment and present it to the administrator on demand. These reports are completely actionable and accurate and come in as a handy tool for administrators to track the space, traffic and performance. This will make sure that Public Folder access is balanced, hassle-free and threat-free too.