Distribution List Reports

Hardly a few minutes into conversation, every prospect invariably asks us these questions:

  • Does your software offer Exchange distribution list report?
  • Can your Exchange reporting tool list down members of distribution lists?
  • Can it point out "Inactive or unused Distribution Lists"?
  • Would I be able to export distribution list members to MS Excel?

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Knowing how difficult it is to extract the aforementioned information, it is hardly a surprise. However, what really surprises us is that everyone accentuates the phrases "inactive distribution list" and "export distribution list members" alike, clearly indicating the exasperation they experienced while trying to accomplish these through native tools and other unaided methods! (click here for an interesting trivia)

Well, you would be more than happy to know that our Exchange sever reporting and analysis software does all of the above and even offers DISTRIBUTION LIST TRAFFIC reports! Exchange Reporter Plus dedicates a section exclusively to Distribution Lists. In a few clicks, all the information about distribution lists, members of the distribution lists, and above all the "inactive distribution lists" would be made available! What´s more, Exchange Reporter Plus even reports on DISTRIBUTION LIST TRAFFIC!

Exchange Reporter Plus reports on Distribution Lists

In this category, there are 3 reports (which tell you all about the distribution lists in your organization, their members, and also shed some light on inactive distribution lists):

  • Distribution Lists
  • Distribution List Members
  • Inactive Distribution Lists

Distribution Lists:

This report lists out all the distribution groups (a.k.a mailing lists) available in an Exchange infrastructure with the following information:

  • Distribution Group Name
  • Group Type
  • Group Scope
  • Total number of members in the group
  • Email address of the group
  • Owner of the distribution list
  • By whom the group is managed

Distinct Advantage of this report:

Besides mentioning the number of members a distribution group has, this distribution list report also reveals the group type and group scope. Most importantly, it tells who the owner of a group is and who really manages the group (the owner need not always be also the manager of a distribution list). Plus, it also provides the distinguished name of the group manager.

Distribution List Members:

As soon as this report is clicked, it presents you with all the distribution lists available in your Exchange organization. Choose a distribution group and view all its members.

  • Member name
  • Email address of the member
  • Type: This field informs you whether a user is mail enabled, or mailbox enabled, or contact, etc.

Not just name and email address of a distribution group member, this report also specifies the type of the member. This report is like a watchtower, a view from where provides an administrator the necessary information he should know about the members of a distribution list!

Inactive Distribution Lists:

With Inactive Distribution List reports, one can trace out distribution lists that have been inactive — that is, the distribution lists that did not receive any emails for a specified time — for " x " days or even months.

Capable of exposing the distribution lists that have gone stale or been unused for a considerable period, it puts you in a better position to decide the future of those distribution lists — whether to keep them intact or to delete them.

And this inactive distribution list reports, like all other reports in Exchange Reporter Plus, can be exported to four formats: CSV, PDF (Adobe Acrobat), XLS (Excel) and HTML. You can export the reports in your preferred format and delete or rename them in one single shot!

Some other benefits of Exchange Reporter Plus - Exchange Reporting Tool