Content Distribution

• Overview
• Benefits
• Adding content to the Repository
• Distributing content to devices/groups
• Modifying existing documents
• Viewing content on devices
• Deleting documents

We have made your job simpler! Learn how to distribute documents to devices with MDM, in just 3 minutes through this demo video.

Overview

When users make use of mobile devices for their corporate tasks, it is essential that the users have access to all the required resources, including documents, on their mobile devices. Mobile Device Manager Plus MSP makes content distribution simple by allowing documents and media to be distributed in bulk, with a few simple steps. Distributing content from the MDM server is supported for both iOS, Android and Windows devices. Mobile Device Manager Plus MSP supports the following 12 document formats- doc, pdf, xls, ppt, txt, xps, pptx, docx, xlsx, epub, rtf, html. The following media files are supported for distribution- mp4, mov, mp3, wav, jpg, png, gif, jpeg. In addition to distribution, the user can securely view these documents in the ME MDM app. Other file formats can be distributed to the devices and viewed in the respective apps. In case of MDM Cloud, the total size of files added must not exceed 4 GB.

This feature is available in Professional, Free, and Trial editions of MDM.

Benefits

Following are the added beneits of using document distribution:

• These documents can be saved and viewed securely on the MEMDM app.
• No copy of the document will be saved on the cloud.
• Select the apps from which the documents can be viewed.
• Prevent the documents from being copied and shared to untrusted apps.

Adding content to the repository

The documents that are to be distributed have to be added to a repository in the server before distribution.

1. Under Device Mgmt , click on Content Management.
2. This view lists out all the documents that are available in the repository, if there are no documents added, click on Add Documents.
3. You can drag and drop documents or browse to add the documents in the repository.
4. Add Tags to help filter the documents during distribution.
5. Once all the documents have successfully been added, click Done to add these documents into the repository.

The added documents will be saved in the MDM server and can be distributed to the managed devices from this repository.

Distributing content to devices/groups

The documents can be distributed to individual devices or to groups. Once the documents have been distributed to groups, any new devices added to these groups will automatically receive the documents. Follow the steps given below to distribute the documents to groups/devices:

1. Under Device Mgmt, click on Content Management.
2. From the list of all the available documents, select the documents that are to be shared.
3. Click on Share.
4. A list of all the available groups and devices will be listed out. Select the devices/groups to which the documents are to be distributed. Click Select.

The selected documents will be distrbuted to the groups/devices. The user can view the documents in the MDM App under Documents.

Modifying existing documents

Admin can modify the documents in the repository by uploading the new documents. Follow the steps below to modify documents:

1. Select the document to be modified, under Actions click on Modify.
2. Upload the new version of the document.

Once the new version of the document is successfully uploaded, the documents alreadty distributed to the devices will automatically be updated.

NOTE: The MDM server only maintains the latest version of documents. If both the versions are required, it is recommended to add the new version as a different document.

Viewing content on devices

Content distributed to mobile devices can be viewed from ME MDM app.

To view content in iOS/iPadOS, open ME MDM app and navigate to Content Catalog. The distributed content can be sorted by name and distributed time in ascending or descending order. The content can also downloaded and viewed in Offline tab.

In case of Android devices, the documents can be viewed directly from the ME MDM app, whereas the media has to be viewed using the managed apps.

Follow the steps given below to distribute the ME MDM app silently to devices -

• iOS devices
• Windows devices

Deleting documents

Admin can permanently delete documents by selecting the document and choosing Delete under Actions. Once the documents are deleted, the documents are removed from the devices as well.