Exchange Server Mailbox Reporting

It is mandatory for an Exchange administrator to be well-informed on every factor that governs Exchange mailboxes. However, this is easier said than done. Given the huge volume of information, it's difficult to track all mailbox sizes, inactive mailboxes, and several other attributes.

ManageEngine Exchange Reporter Plus, with its comprehensive reports on mailbox properties, simplifies your task. With over 15 reports on mailbox properties, managing multiple mailboxes across Exchange servers 2003, 2007, 2010, 2013 or 2016 becomes a lot simpler for the Exchange administrator.

Exchange Reporter Plus reports on a variety of parameters of the Exchange mailboxes on the server

List of Exchange Reports:

Report Classification Reports Available Under the Category

Mailbox Size Reports

  • Mailbox Size
  • Mailbox Size Growth
  • Current mailbox Size Vs. Quota
  • Server-Based Mailbox Growth
  • Store-Based Mailbox Growth
  • Mailbox Size Restrictions

Mailbox Status Reports

  • Mailbox Enabled Users
  • Hidden Mailboxes
  • Inactive Mailboxes by Last Sent Mail
  • Inactive Mailboxes by Last Logon Time
  • Orphaned Mailboxes
  • Expired Account Mailboxes
  • Soon-to-Expire Account Mailboxes

Archive Mailbox Size Reports

  • Size related details of Archive Mailboxes

General Mailbox Settings

  • Mailbox Features
  • Mailbox Delivery Settings
  • Mailbox Message Restrictions
  • Mailbox with Delegates
  • Mailbox with Forward To
  • Forward set inbox rules report

Room Mailbox Reports

  • Room Mailbox Details

Mailbox Size Reports:

Size is a crucial aspect of mailboxes because it is directly related to resource management on the server. Exchange Reporter Plus reports not only on mailbox size, but also on the growth of the mailbox. The current  mailbox size can be tracked against the allocated mailbox size. You can generate reports for Outlook mailboxes and the growth of the Exchange mailbox for both server-based as well as store-based data. These mailbox size monitoring reports constantly track the Exchange server performance.

Mailbox Status Reports:

Exchange mailboxes, like any other assets of the organization, need a periodic clean-up. It's easy to remove the unwanted components, but isolating them is tedious. Simply leave that task to Exchange Reporter Plus.

Inactive mailboxes can be segregated both by last sent mail and last logon time-- the inactive mailboxes at the sender and the recipient are tracked. There are also reports that can isolate mailboxes attached to expired accounts and orphaned mailboxes. The soon-to-expire mailboxes report functions like alarms that allow administrators to track mailboxes that will soon turn invalid. These reports come in handy when it comes to optimizing mailbox capacity and sizes.

Archive Mailbox Size Reports:

In the Exchange environment, the size of each Mailbox has to be capped. But we sometimes need to access historic content in a mailbox too. To address this need mailbox archiving comes to our rescue where we can store and retrieve older messages. For efficient administration of archive mailboxes, admins must be able to access relevant information instantly.

This is where Archive mailbox Size Report comes handy. This report displays the archive name and size corresponding to each mailbox in the Exchange. It displays the assigned quota and the corresponding threshold size to trigger quota consumption warning for each mailbox. It also determines the state of the archive where it displays the location of the archive viz. local, cloud-based, and the status of archiving process viz. pending, completed.

General Mailbox Settings:

There are many other out-of-the-box reports that will help an Exchange administrator make his Exchange Server perform better.

A list of all Mailbox Enabled Users can be generated in a single shot. This report will give you a bird's eye view of all the users with mailboxes across the Active Directory environment. You can track hidden mailboxes and discard them to increase the available mailbox size by using the Hidden Mailboxes Report. Mailbox settings can also be monitored by using reports for mailbox features, message delivery settings and restrictions, and those with delegates, and even those that have automatic email forwarding enabled. Find out which mailboxes have the "Forward To" and "Redirect To" inbox rules enabled, including details on the recipients the messages are forwarded and redirected to using the forward set inbox rules report.

With Exchange Reporter Plus's Mailbox Properties reporting tool, combined with Mailbox Content Reports managing an Exchange Environment is not a night-watchman's job any more. It now provides actionable information for the admin and ensures smooth functioning of the Exchange environment.

Some other benefits of Exchange Reporter Plus - Exchange Reporting Tool

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