Distribution List Traffic Reports

In Exchange Server, it is often very difficult to track email traffic and it is even more difficult to separate the traffic, public folder-wise or distribution list-wise. Exchange Reporter Plus helps you to get distribution list traffic instantly using its pre-defined reports. It offers five comprehensive reports to track Exchange Server distribution list traffic:

• Distribution List by Message: Shows the traffic per distribution list based on the total number of messages sent and received by that particular list.
• Distribution List by Size: Shows the traffic per distribution list based on the total size of messages sent and received by a particular list.
• Users of Distribution List by Message: Displays the total number of messages sent and received by a user in a distribution list.
• Users of Distribution List by Size: Displays the total size of messages sent and received by a user in a distribution list.
• Distribution List - Subject: Gives the traffic per distribution list based on the subject of every mail sent or received by the list.

Report on and audit Exchange Online using Exchange Reporter Plus.

How to generate distribution list traffic reports in Exchange Reporter Plus:

1. Go to the Reports tab.
2. Navigate to Exchange Server > Distribution Lists > Distribution Lists Traffic Reports.
3. Choose the required report and select the Organization for which you would like to generate a report.
4. Enter the Period for report generation.

Using the information provided by these distribution list traffic reports, you can plan server expansion, or load balancing in servers where the distribution lists reside. Identifying busy distribution lists and tracking other traffic statistics help administrators as they are better able to judge which free server a busy distribution list should be moved to. You can filter out traffic summary for any specified time and also get hourly traffic rates. You can check the distribution list traffic summary for specified intervals, which makes analysis of unusual spikes in traffic easy.

Some viruses, especially spam malware or Trojans, obtain a user´s GAL (Global Address List) and send a barrage of emails to every email address in it. Therefore, it is a good practice to monitor the number of mails a user sends to a distribution list, to look for potential attacks.