Reports

Reports on inactive Exchange mailboxes

Identifying and managing inactive mailboxes helps you keep your Exchange environment clutter-free. More importantly, tracking down inactive mailboxes helps you use licenses efficiently and also control associated costs, since you can remove licenses used by inactive mailboxes. Since mailboxes can contain business-critical and sensitive information, identifying inactive mailboxes and managing them appropriately also helps you secure your organization’s data.

Identifying inactive Exchange mailboxes with Exchange Reporter Plus

Exchange Reporter Plus offers prepackaged reports to monitor, audit, and report on every aspect of your Exchange environment. Unlike complex PowerShell scripts or Microsoft’s native tools—the Exchange administrative console (EAC) and the Exchange management console (EMC)—which offer little support for reporting, Exchange Reporter Plus makes getting any information from your Exchange organization simple.

Our web-based Exchange Server reporting tool helps you identify inactive mailboxes with these three reports:

Inactive Mailboxes by Last Sent Mail

Inactive Mailboxes by Last Logon Time

This report shows unused mailboxes in your Exchange environment based on the time the last email was sent from them. See which mailboxes that have not sent any emails for a specified time period. View details such as the mailbox name, alias, email address, and the time the last email was sent.

Inactive Mailboxes by Last Logon Time

Inactive Mailboxes by Last Logon Time

This report shows unused mailboxes in your Exchange environment based on the time the last email was sent from them. See which mailboxes that have not sent any emails for a specified time period. Get inactive mailbox details such as the mailbox name, alias, email address, and the time the last email was sent.

Inactive Mailboxes by Last Mail Received

Inactive Mailboxes by Last Mail Received

This report displays stale mailboxes in your Exchange environment based on the time the last email was received by them. Identify which mailboxes haven't received any emails during a specified time period. List details such as the mailbox name, alias, email address, and the time the last email was received.

All these reports also have a built-in filter and search option to help you filter the results or get details about a specific inactive mailbox. You can also create custom schedules to auto-generate and email these reports to the specified users at specific times.

Besides finding inactive mailboxes, Exchange Reporter Plus also makes it easy to pass compliance audits for various IT regulations such as SOX, HIPAA, PCI, and GLBA with its prepackaged reports.

Exchange Reporter Plus is a web-based analysis, monitoring, and change auditing tool for your Exchange servers, including versions 2003, 2007, 2010, 2013, and 2016. It features over 200 unique reports on various Exchange entities such as mailboxes, public folders, Outlook Web Access, and ActiveSync. This all-around reporting solution also has customizable reports that display message details based on keywords in their content, track room mailbox usage, as well as break down email response times. Generate reports and export them to a destination folder and also have them emailed to you at specified times in several file formats, including CSV, PDF, XLS, and HTML. Configure alerts in Exchange Reporter Plus for instant notifications on critical changes that require your attention. Download a free trial today to explore all these features.

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