Exchange Mailbox Permission Reports

Mailbox permissions management is extremely vital for the efficient functioning of an Exchange organization. This is mainly due to tougher compliance audit standards and increased level of security that is required to protect confidential information.

Exchange Reporter Plus software brings in the Mailbox Permission report in two flavours.

With such off-the-shelf reports, consolidating information on permissions associated with mailboxes or users is now as easy as falling off a log.

Permissions based on Mailboxes

 Permissions based on Mailboxes

An Exchange administrator can use this report as a mailbox access monitoring tool to ensure mailbox information security .

  • Lists the mailbox permissions for an Active Directory user or a group.
  • Information on whether the permission is an inheritable one or explicit one can be tracked.
  • Users who have full access rights on the mailbox can also be known using the filtering options.
  • Users with read and write permissions can also be discovered.

Permissions based on Mailboxes

Permissions based on Mailboxes
Permissions based on Mailboxes

High profile mailboxes like that of a company's CEO or CFO will have a delegate assigned to them so as to it to manage email messages and coordinate the manager's tasks. Assigning excessive permissions to delegates may prove disastrous for the sensitive data contained in the mailbox. To effectively monitor such mailboxes, the administrator can schedule and generate this report.

Permissions based on users

 Permissions based on Users

The permissions report based on users throws light on the following aspects.

  • The level of control associated with individual users or groups.
  • To understand the current level of access and subsequently modify it to improve data governance.

Permissions based on Users

Permissions based on Users
Permissions based on Users Report

With shared resources like shared mailboxes, the access rights will differ across groups. Group A might have Full mailbox access rights, Group B might have Send as permission and User A might have Change owner permission. As the number of such shared resources increases, the access control entries also increases. With the help of this report, one can view all the permissions granted to non-owner mailboxes.For effectively managing such shared resources, the administrators do not have to manually script on PowerShell to view permissions on mailboxes.

These Mailbox Permission reports gather data from the entire Exchange Organization spanning across the Exchange server versions 2003, 2007 and 2010. The reports can be customized and exported to file formats like CSV, PDF (Adobe Acrobat), XLS (Excel) and HTML.

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