Exchange Mailbox Content Reports

Mailboxes are synonymous with Exchange environments and as an Exchange administrator, you need to get in-depth information about mailboxes, their traffic, size, and other properties.

Exchange Reporter Plus offers comprehensive Mailbox Content Reports that help administrators ward off any mail-bound threats and thereby functions as a complete mailbox monitoring tool. These reports are available for both on-premises Exchange Servers and Exchange Online.

The mailbox content reports can be generated, filtered, and monitored based on:

Report on Folder message count and size

Folder message count and size:

Find the number of messages and the used space in every Exchange and Office 365 mailbox in your organization, one mailbox at a time. With this quick overview into mailbox folders, including the path of each folder, further troubleshooting in the Exchange environment becomes very easy.

Message count and size summary

Message count and size summary:

View a summary of the size and count of current, as well as backdated, messages, based not just on mailboxes, but also servers, databases, months, and years. This report includes details on historical messages from up to a year ago.

Messages by subject keyword

Messages by subject keyword:

Check messages in your organization based on a particular keyword in their subject lines using this report. Isolating spam emails becomes easier, for they have similar themes/keywords such as "lottery" or "marketing". By identifying these messages, you can keep them from inflicting any damage to your organization's Exchange infrastructure.

Messages by body keyword

Messages by body keyword:

Find all the messages in your organization that have a particular keyword in the email body. Use this report to take spam-fighting a level deeper and keep your mailboxes clean.

Report on and audit Exchange Online using Exchange Reporter Plus.

Monitoring email attachments

Email communication was a lot safer when emails were just confined to texts. Gone are those days, and now, emails have become digital freight-carries, supporting attachments of various kinds. With this great advantage came great risks - malicious attachments could easily get through to your computer and go to the extent of devastating your entire network.

To take email security to the next level, Exchange Reporter Plus also tracks attachments that come with every email.

Attachments by file name keyword

Attachments by file name keyword:

Displays all messages in your organization that have a specific attachment name. By knowing the name of the malicious files, you can take necessary steps to ward off email-bound threats.

Attachments by file extension keyword:

File extensions are obvious indicators to track while performing activities such as securing the Exchange Server and optimizing mailbox space.

Use this report to:

Attachments by file extension keyword

  • Sort mailbox content based on the attachment file format
  • Isolate installation files that are possible carriers of malicious software (.exe files)
  • Find media files that take up a lot of space in the mailbox server (.mp3 and .avi files)

Attachments by file size

Attachments by file size:

Get detailed statistics on attachments in messages by filtering them based on their size. With this report, you can easily pinpoint files that are consuming too much space in your Exchange Servers and Exchange Online environments.

Exchange Reporter Plus's mailbox content reports, coupled with the Exchange Mailbox Properties Report and Exchange Mailbox Traffic Report, make Exchange Reporter Plus a wholesome Exchange mailbox monitoring and reporting tool. Tracking malicious messages to limit the damage caused can be done with a single mouse click. These reports can be generated for server versions 2003, 2007, 2010, 2013 and 2016, and can even be exported to CSV, XLS, PDF, or HTML formats.

Some other benefits of Exchange Reporter Plus - Exchange Reporting Tool

Look out for malicious mail content with the automated reports of Exchange Reporter Plus.

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