Exchange Server Mailbox Reporting

It is mandatory on the part of an Exchange Administrator to be well-informed on every minute data governing the Exchange mailboxes. However, this is easier said than done. Considering the huge volume of information to be tracked, it is a formidable task to keep an eye over all mailbox sizes, the inactive mailboxes and loads of other attributes.

ManageEngine Exchange Reporter Plus, with its comprehensive reports on mailbox properties, comes to your rescue. With over 15 reports on mailbox properties, the task of managing mailboxes across Exchange servers 2003, 2007, 2010 or 2013 becomes a cakewalk for the Exchange Administrator.

Exchange Reporter Plus reports on a variety of parameters of the Exchange Mailboxes on the server:

The List of Exchange Reports:

Report Classification Reports Available Under the Category

Mailbox Size Reports

  • Mailbox Size Report
  • Mailbox Size Growth Report
  • Current mailbox Size Vs. Quota Report
  • Server-Based Mailbox Growth Report
  • Store-Based Mailbox Growth
  • Mailbox Size Restrictions Report

Mailbox Status Reports

  • Mailbox Enabled Users Report
  • Hidden Mailboxes Report
  • Inactive Mailboxes by Last Sent Mail Report
  • Inactive Mailboxes by Last Logon Time Report
  • Orphaned Mailboxes Report
  • Expired Account Mailboxes Report
  • Soon-to-Expire Account Mailboxes Report

General Mailbox Settings

  • Mailbox Features Report
  • Mailbox Delivery Settings Report
  • Mailbox Message Restrictions Report
  • Mailbox with Delegates Report
  • Mailbox with ForwardTo

Room Mailbox Reports

  • Room Mailbox Details

Mailbox Size Reports:

Size is a crucial aspect of mailboxes as it is directly related to resource management on the server. Exchange Reporter Plus reports not only on mailbox size but also on the growth of the mailbox. The current mailbox size can be tracked against the allocated mailbox size. Reports can also be generated for Outlook mailboxes. Reports for the growth of the Exchange mailbox can be generated for both server-based data as well as for store-based data. These mailbox size monitoring reports constantly track the Exchange server performance.

Mailbox Status Reports:

Exchange Mailboxes, like any other assets of the organization, need a periodic clean-up. It is an easy task to remove the unwanted but to isolate them is a pain. Leave it to Exchange Reporter Plus - and the various reports:

Inactive mailboxes can be segregated both by last sent mail and last logon time - which means the inactive mailboxes from both a sender's end and a recipient's end, are taken care of. There are also reports that can isolate mailboxes attached to expired accounts, and orphaned mailboxes. The soon-to-expire mailboxes reports functions like an alarm for the Administrator, so he can keep a track of the mailboxes that will soon be invalid in the Exchange Server. These reports come in handy when it comes to optimizing mailbox capacity and sizes.

General Mailbox Settings:

There are many other out-of-the-box reports that will help an Exchange Administrator make his Exchange Server perform better:

A list of all Mailbox Enabled Users can be generated in a single shot! This report will give you a birds' eye view of all the users with mailboxes across the Active Directory environment. You can track hidden mailboxes and discard them to increase the available mailbox size using Hidden Mailboxes Report. The settings of mailboxes can also be monitored using reports for Mailbox features, message delivery settings and restrictions and those with delegates and even those that have automatic email forwarding enabled!

Room Mailbox Reports:

With more business, come more meetings, and with success, comes more appraisal. Whatever may be the occasion, large organisations do seek to occupy meeting rooms more than often. But sometimes they are already occupied and at times meetings get extended. That’s when it gets difficult to manage physical locations. Exchange Room Mailbox Reports show a detailed report on the status of the meeting room. The administrator has to create a room mailbox and users can simply add the desired room mailbox to the meeting request. That makes delegation of a meeting room easier. The report shows room mailbox details like booking status of the room, the user who has been delegated for the usage, room capacity, booking window, meeting duration, etc. Having known these dynamic details about room mailboxes, it becomes simpler for the users to request a meeting without many hassles.

With Exchange Reporter Plus's Mailbox Properties reporting tool, combined with Mailbox Content Reports managing an Exchange Environment is now not a night-watchman's job than an Exchange Administrator will detest; surely not if all actionable information is presented on a platter!

Some other benefits of Exchange Reporter Plus - Exchange Reporting Tool