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Inactive Users Reports

Inactive Users Reports list information on the files owned by user accounts that do not have any recent logins. These reports help you organize files that may no longer be needed by existing users. They also help you revoke permissions for important files left behind by inactive user accounts. DataSecurity Plus provides the option to delete these files from your servers via the reports.

To view the Inactive Users Reports:

  • Select File Analysis from the modules drop-down. Go to Reports > Inactive Users Reports.
  • Select the report you wish to view.
  • Choose a Server Name to view data for that particular server.
Tip: Use the Filter option at the top to sort the report data by a particular detail, like the File Type or File Name.

The following reports are available under Inactive Users Reports:

  • Files of Stale Users lists files belonging to stale users, which are user accounts that have been inactive for over 90 days.
  • Files of Disabled Users lists files belonging to disabled user accounts.
  • Files of Expired Users lists files belonging to expired user accounts.
Notes:
  • Files deleted directly from the reports cannot be retrieved.
  • Reports have graphs summarizing the overall data for up to three categories: the top actors by department, file size, and file owner. The department-based graph fetches data after the completion of the domain sync process and the automatic security and full scans. If the automatic scans fail, run them manually from Configuration > Data Sources >Windows File Server > View schedule status.
Tip: Graphs can be used to filter the report data corresponding to a particular actor. For example, if one of the top actors in the Top departments by file storage size graph is Department A, clicking the bar denoting Department A filters the report and shows data for this actor alone.

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