Search the ManageEngine site:  
 

Help Center

Quick Start

File Auditing

File Analysis

Data Risk Assessment

Endpoint DLP

Cloud Protection

General settings

Policy Configuration

Release notes

Troubleshooting

Guides

Third-party software Contact us

Storage reports

Storage Reports provide insights into the disk space usage of file servers. You can use these reports to identify files occupying disk space unnecessarily. Furthermore, DataSecurity Plus enables administrators to delete the target files from the servers via each report.

To view the Storage Reports:

  • Select File Analysis from the modules drop-down. Go to Reports > Storage Reports.
  • Select the report you wish to view.
  • Choose a Server Name to view data for that particular server.
Tip: Use the Filter option at the top to sort the report data by a particular detail, like the File Type or File Name.

The following reports are available under Storage Reports:

  • File Type Summary provides information on the number and total size of files based on the file type.
  • File Ownership Summary provides information on the number and total size of files owned by each user.
  • File Category Summary provides information on the number and total size of files in each file category.
  • Old Files lists files older than the set number of days, which can be changed on the report page.
  • Stale Files lists files that have not been accessed in the set number of days, which can be changed on the report page.
  • Duplicate Files lists the detected copies of duplicate files on the analyzed drives.
  • Unmodified Files lists files that have not been modified in the set number of days, which can be changed on the report page.
  • Large Files lists files larger than the configured size.
  • Hidden Files lists files with the hidden attribute.
  • Non-Business Files lists the files that have been defined as non-business file types. By default, both audio and visual file types are configured as non-business files. You can modify the non-business file types on the Report Configuration page.
  • Share Size lists shares by their size and provides information on the number of files and folders within them.
  • Disk Usage provides a graphical summary of a drive's consumed and free space along with usage trends for all servers.
Notes:
  • Files deleted from the server via reports cannot be retrieved.
  • Reports have graphs summarizing the overall data for up to three categories: the top actors by department, file size, and file owner. The department-based graph fetches data after the completion of the domain sync process and the automatic security and full scans. If the automatic scans fail, run them manually from Configuration > Data Sources > Windows File Server > View schedule status.
Tip: Graphs can be used to filter the report data corresponding to a particular actor. For example, if one of the top actors in the Top departments by file storage size graph is Department A, clicking the bar denoting Department A filters the report and shows data for this actor alone.

Don't see what you're looking for?

  • Visit our community

    Post your questions in the forum.

     

  • Request additional resources

    Send us your requirements.

     

© 2024 Zoho Corporation Pvt. Ltd. All rights reserved.