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Scheduling scans

Note:

Customers who installed DataSecurity Plus prior to build 6050 can only manually schedule data discovery scans. Find the steps to schedule a data discovery scan.

All DataSecurity Plus builds from 6050 will automatically schedule scans and the users can track it's progress regularly.

Running data discovery scans in product installations after 6050

Once the Windows file server is configured successfully, data discovery scans will be scheduled automatically by DataSecurity Plus.

Incremental file scans that tracks and scans only new and modified files will be run periodically by DataSecurity Plus irrespective of the build the customer is in.

The time taken to complete a data discovery scan depends on the resources allocated for the data discovery scan and the volume of data to be scanned.

You can always check the status of the data discovery scan for any configured file server, by following these steps:

  • Select Risk Analysis from the application drop-down.
  • Go to Configuration > Data Sources> File Server.
  • Click View History under the Execution History column of the server whose scan history you want to analyze.
  • The complete scan history for that server, including scan start time, end time, and current status, will be displayed.

You can manually initiate a scan of a server or a specific share within the server by clicking the rescan icon on the File Server Configuration page.

Stopping data discovery scans:

To stop data discovery scan running on a specific file server, follow these steps:

  • Select Risk Analysis from the application drop-down.
  • Go to Configuration > Data Sources > File Server.

    Click Under Process [More info] under the Last Schedule Status column of the file server whose scan history you want to analyze.

  • Click Stop Scanning in the Schedule Status window.

The Schedule Status window also provides information on the total number of entities processed, rule matched file count, total data size processed, etc.

Note: Data discovery scans once stopped cannot be resumed. Users can choose to initiate a new data discovery scan by clicking the rescan icon on the File Server Configuration page.

Heap size is the ongoing process memory space that is allocated for all DataSecurity Plus functions. A heap memory of 1 to 2GB is sufficient for all DataSecurity Plus modules except Risk Analysis. For Risk Analysis, allocate 4GB, as data discovery is a memory-intensive process. To modify the heap memory setting follow the steps on this page.

Scheduling data discovery scans in product installations for 6050 and earlier

Follow the steps below to schedule data discovery scans:

  • Click the Risk Analysis tab. Go to Configuration > Scan Configuration > Schedule.
  • Click + Add Schedule at the top-right corner.
  • Name the schedule and include an appropriate description.
  • Choose the policies to be scanned.
  • Select the shares to scan.
  • Enable Incremental File Scan.
  • Best Practice: Always choose the incremental file scan option unless it is a one-time scan. This reduces the run time by scanning only new or modified files.

  • Enter Schedule Duration.
  • Select the Starting Date.
  • Specify the exclusion timing.
  • Tip: Data discovery by itself is a CPU-intensive task. Add the most critical business hours to exclusion timings to minimize disruptions in productivity.

  • Click Add.
  • Click Save.

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